Session Notes - AI Notetakers
This page is a resource for those who participated in our session on AI Notetakers. Thank you for your participation and input.
We'll keep this page updated as the conversations continue. Please send me any comments and thoughts.
LINK to the background article, AI Notetakers: The Canary in the AI Coal Mine
TL;DR: AI notetakers are becoming ubiquitous participants in our meetings. They offer comprehensive summaries, key highlights, and actionable task lists, leveraging machine learning and natural language processing. While they save time, enhance follow-ups, and have the potential to encourage participation, they also introduce privacy concerns, potential biases, and legal ambiguities, serving as a microcosm of larger AI challenges. Forward-thinking companies are addressing these by fostering AI literacy and ethical awareness, empowering their employees to make smart, well-informed decisions about how they use AI.
AI Notetakers. Some of the leaders:
​
Sample scripts. We talked about having a simple, direct way to introduce the role of an AI notetaker in your meeting. (!! Note that this is not legal advice !!)
Informal:
You may have noticed that I am using an AI notetaker on the call. I use this so that I can focus on our conversation and don't need to take notes. If you like, I'm happy to share the recording. Feel free to ask me to pause at any time if you would prefer to talk without a recording. I want to make sure you're comfortable with this"
A more formal script might be:
"You may have noticed that my AI notetaker has joined our meeting. It records the meeting, provides a summary, and tracks action items, allowing us to focus on our discussion and ensure clear follow-ups. I will not share the recording or use it for any purpose other than notes and follow-up.
I understand this might make some people uncomfortable. If you're uncomfortable at any time, we can pause the recording or turn it off entirely.
Unless you state otherwise, we will follow Chatham House Rules, meaning no comments will be attributed to individuals.
Feel free to let me know if you have any questions or need to pause the recording.
Let's get started"
TRUST! At the highest level, the success of the notetakers will rest on the level of TRUST between the attendees. Open, honest, transparent communication of how they will be used is critical.
From the lawyers
McKinnes Wilson: AI Notetaker Tools – Time Saver Or Ticking Time Bomb?
​
​Fisher Phillips: AI Notetaking Tools Are All the Rage – But Should You Use Them? Employers Should Weigh These Risks First
With over 30 years of experience in AI, business operations, and team leadership, I thrive on transforming AI from a source of anxiety into a tool for creativity and productivity.
My mission is to equip executives and employees with the knowledge and confidence to embrace AI, fostering a culture of curiosity, innovation, and empowerment.
If you're ready to turn AI into a strategic advantage for your team, let's talk
- Matt